COE Faculty and Staff Directory Guide

There are two different directories, one is the SDSU directory and the other is the COE directory. Changes must be made to each directory separately. Learn how to update each directory.

How to Update SDSU Directory  

SDSU employees can update phone information by logging into PeopleSoft HCM Self-Service or email [email protected].

Auxiliary employees are asked to update phone information using existing internal processes.

For other issues related to the campus directory including IT issues, data corrections and feature requests visit the University-wide IT Service Portal to request assistance.

How to Update COE Directory

Updates or New Profiles

Send the information you wish to update, or add to a new profile, to the COE Help Desk. Visit the COE Service Portal to create a support request (Category: Websites).

Profile Information

Note that the COE directory has many more features available than the SDSU profile including a photo, biography area, and info tabs. The info tabs are a great way to add unique information about you. For example, check out some of the profiles in CFD (e.g. Idara Essien).

The possible information you can include in your profile:

  1. Photo: A professional photograph of yourself (contact Mike Klitzing if you need to schedule time with one of our student photographers). Note the layout, size, and quality of the sample photo below. Exact dimensions: 189 x 189 pixels.
  2. Name, Pronouns, Job Title, Department: List your name (with degree initials), personal pronouns (e.g. She/Her/Hers), title, and department.
  3. Contact Information: Office building and number, mail code, phone number, fax number, email, and website. You can also add a CV as a PDF or public Google Doc link (recommended). 
  4. Main Content: This could be where you place your professional biography and/or a video. This depends on what your department wants. 
  5. Read More Area: This could be where you place your personal biography. This depends on what your department wants. Below is an example.
  6. Info tabs: The possible info tab categories include: 
  • Areas of Responsibility
  • Areas of Specialization
  • Awards
  • Certifications
  • Courses
  • Education
  • Grant Projects
  • Intellectual Contributions
  • Interests
  • Languages
  • Publications
  • Research
  • Service
  • Student Projects
  • Other

Preview of Example Profile 

sample profile

A Few More Options

Tab Subheadings

Subheadings can be added to tab areas if requested.

courses subheadingsEmail Labels

If you need to list 2 different emails, you can add a label to each email to specify the purpose of each. For example:

email labels